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cb40help.txt
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1991-04-01
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Check Register Screen Help
The Check Register screen shows the transactions and
balance for the selected account.
The top line of the screen lists CheckBook commands.
These commands are used to tell CheckBook what to do.
To select a command, press the letter key that
corresponds to the highlighted letter in the command's
name. For example, if you want to enter a check press
the <C> key. Top row menu commands may be selected
when the capital letter in the command name is
highlighted.
The Highlight Bar indicates the current transaction for
use in editing or deleting transactions or printing
checks.
The cursor movement keys (Home, End, PgUp, PgDn, and
Left, Right, Up, and Down Arrow keys) may be used to
position the highlight bar and scroll the transactions
on the screen.
You can get help for each command by first selecting
the command and then pressing the Help <F10> key.
■
Check Form Help
The Check Form is used to enter checks or debits. Fill
in the form just as you would if you were writing the
check by hand. When all the information is filled in,
press the <F1> function key to record the transaction
(save on disk).
When the cursor is in the check number or amount field,
it is positioned to the right most number location and
numbers are entered or deleted from this position.
The expense classification field is used to categorize
expenses into classes. Use of this field is optional.
However, the software uses the entry in this field to
summarize expenses into classes which can be displayed
or printed. The classification can be any combination
of letters or numbers that is meaningful to you.
Examples of classifications might be "Food", "House",
"CarGas", "Doctor", "Saving".
Each time a transaction is saved, a blank form with the
date and next check number is displayed. If the
information displayed is not correct, move the cursor
to the field and change it.
The information from the previous transaction can be
duplicated onto the current check form by positioning
the cursor to the field(s) you wish to duplicate and
then pressing the <F2> function key.
To clear the check from the screen, press the <ESCape>
key.
■
Deposit Form Help
The Deposit Form is used to enter deposits or credits.
Fill in the form then press the <F1> function key to
record the transaction (save on disk).
The deposit number need not be entered unless you have
more than one deposit for a particular date. In which
case, a number must be entered. The number can be
anything you wish. You could enter '1' for the first
deposit, '2' for the second, and so on.
When the cursor is in the Deposit number or amount
field, it is positioned to the right most number
location and numbers are entered or deleted from this
position.
The Income classification field is used to categorize
income into classes. Use of this field is optional.
However, the software uses the entry in this field to
summarize income into classes which can be displayed or
printed. The income classification can be any
combination of letters or numbers that is meaningful to
you. Examples of classifications might be "Salary",
"Pay", "Pay01", "Income", "Biznes".
Each time a deposit is saved, a blank form with the
date is displayed. If the information displayed is not
correct, move the cursor to the field and change it.
The information from the previous transaction can be
duplicated onto the current deposit form by positioning
the cursor to the field(s) you wish to duplicate and
pressing the <F2> function key.
To clear Deposit Form from the screen, press the
<ESCape> key.
■
Edit Command Help
The Edit Command is used to modify transactions that
were previously entered into the CheckBook.
To edit a transaction, position the highlight bar to
the transaction and select the Edit command by pressing
the <E> key. When the transaction is displayed,
position the cursor to the field(s) you wish to change,
make the changes, then save the edited information by
pressing <F1> key.
The Date and Check/Deposit Number fields cannot be
changed. If the information in these fields require
changes, the transaction must be deleted and the
correct information reentered. A tip that will reduce
the key strokes required to change these fields is:
1. Use the edit key to display the transaction
and then save the transaction by pressing the <F1>
key.
2. Press the <DELete> key to delete the
transaction.
3. Use the <F2> key to duplicate the information
for each field.
4. Position the cursor to the Date or Check /
Deposit Number field and make the changes then
press the <F1> key to save the changes.
To clear the Edit Form from the screen, press the
<ESCape> key.
■
Delete Command Help
To delete a CheckBook transaction, position the
highlight bar to the transaction then press the
<DELete> key. The message:
"Are You Sure You Want To Delete Y/N?"
is displayed at the bottom of the screen. If you press
the <Y>es key, the transaction highlighted will be
deleted. If you press the <N>o key or the <ESCape>
key, the transaction will not be deleted and the delete
message will be cleared from the screen.
■
Print Command Help
The Print Command is used to print a check or report.
Select the print option from the pull down print menu
by using the Up/Down Arrow key to highlight the option
then press the <ENTER> key. If the <ESCape> is
pressed, the print menu is cleared from the screen.
After the print option is selected, a dialog box is
displayed in the center area of the screen prompting
you to:
"Initialize Printer".
This means the paper in the printer should be
positioned to the top line and the printer should be
turned on. When you are ready to begin printing, press
the <ENTER> key or press the <ESCape> key to return to
the print menu. Once printing begins, it may be
suspended any time by pressing the <ESCape> key.
(printing may continue until the printer buffer
empties).
To print a check:
1. Position the highlight bar to the transaction
to be printed.
2. Press the letter <P> to select the Print
Command.
3. Position the Highlight Bar to "Print Check
Highlighted" on the pull down print menu then
press the <ENTER> key.
Press the <ESCape> key to clear the Print Menu from the
screen.
■
Reconcile Command Help
The Reconciliation Command is used to reconcile the
CheckBook balance to the bank balance.
The reconciliation procedure involves entering the
ending balance from the bank statement and marking the
cancelled transactions that have been cleared by the
bank.
Fill in the bank statement ending balance and press the
<F1> key to record the balance and continue with the
reconciliation process.
After the bank balance is entered, a dialog box will
appear showing the bank balance, outstanding
transactions amount, and unreconciled difference amount
as well as a message prompting you to:
"Mark the cancelled transactions".
To mark a cancelled transaction, position the highlight
bar to the transaction and press the <X> key. As you
mark the transactions, a <√> will appear next to the
transaction and the outstanding balance and the
unreconciled balance will be adjusted. If you make an
error marking a transaction, use the <SPACE BAR> to
clear the mark.
After all cancelled transactions are marked, the
outstanding balance should be zero. If not, press the
Help <F10> key for suggestions on steps to follow to
assist in the reconciliation process.
■
Reconcile Command Help
The bank balance (adjusted for the outstanding
transactions) is greater then the Checkbook balance.
Follow the steps outlined below to find the difference:
1. Verify that the bank statement ending balance
was not entered for more than the actual amount;
2. Review the cancelled deposits to verify that
they were all marked and that a deposit was not
entered for less than the amount processed by the
bank;
3. Review the checks that you marked to verify
that a check